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Consideration of Minutes 11 April 2006 APPROVED AS DISTRIBUTED II. Announcements A. Provost抯 Report Provost Rallo announced that safety repairs on Stipes Hall are nearly completed. He apologized for the inconvenience to those working in that building. The Provost invited everyone to participate in this spring抯 graduation ceremonies. Provost Rallo stated that work is progressing on the promotion and tenure and PAA cycles. B. SGA Report � None C. Other Announcements 1. Tom Tomlinson, Interim Director, Center for International Studies Dr. Tomlinson distributed a list of 50 accomplishments of the Center for International Studies during his tenure. He told senators that when he was asked by the provost to undertake development of the Center in July 2003, it was apparent that there was to be a push for internationalization of the campus. Dr. Tomlinson stated he had already proposed development of a Council for International Education (CIE) when he served on Senate, and he is at a loss to understand why it has taken CIE two years to finalize their policies and procedures which would enable the proposed International Studies major to move forward. He urged senators to expedite approval of this document in the fall since no one on campus can propose international curriculum until it is in place, and many in the colleges have spent a tremendous amount of time and hard work on the proposed major抯 development. Dr. Tomlinson told senators that there are some who do not feel that CIE is necessary, but he feels that it is since the Senate as a body is necessary in the process of campus internationalization, and the point in establishing CIE was to guarantee the Senate抯 role. Dr. Tomlinson reported on an electronic survey of students that showed over 300 out of the 800 responding indicated they would take International Studies as part of a double major, while another 100 stated they would make it their first major. He told senators that he would not be surprised to see significant increases in alumni contributions to international studies, scholarships abroad, and gifts from the capital campaign in the near future. He anticipates that housing may be established for international scholars and that once the International Studies major is established, an advisor will be assigned to it. Dr. Tomlinson thinks that international student enrollment will continue to increase: he stated that student enrollment doubled this year and may double again this fall. He encouraged faculty to attend international functions to gain a better understanding of campus internationalization. He added that the Center plans to provide more staff training this semester in order that they can better understand international students and internationalization. Chairperson Rock told senators that he met with some members of CIE recently and advised them to meet as frequently as possible in order to get their policies and procedures document up and running. 2. Nominations are invited from tenured full professions in Arts and Sciences, Business and Technology, and Fine Arts and Communication for service on the University Personnel Committee. Nominating petitions can be obtained from the Faculty Senate website ( HYPERLINK "http://www.wiu.edu/FacultySenate" www.wiu.edu/FacultySenate) or from department chairs. 3. Representatives from Goody Clancy architectural firm will hold two more campus master planning interview sessions tomorrow. Each identical session will begin with a brief overview of the current status of the Campus Master Planning Steering Team process, followed by audience participation in dialogue related to the future physical development of facilities, grounds, technology, and infrastructure on the Macomb campus. Each session is scheduled for four hours so that everyone will have an opportunity to provide input, feedback, and recommendations. Sessions will be held from 8:00 a.m.-noon tomorrow in the Union Capitol Rooms and from 1:30-5:30 p.m. in the WIUM Performance Studio, where Goody Clancy representatives will present a summary of issues from 6:30-7:30 tomorrow evening. III. Reports of Committees and Councils A. Committee on Committees (Joan Livingston-Webber, Chair) SENATE COUNCILS AND COMMITTEES: Council on Campus Planning and Usage Sheryl Boston, DFMH replacing Greg Montalvo Fall 06 only E&HS AD HOC COMMITTEES: President抯 Technology Users Group Betsy Hommel, C&I replacing Sheryl Boston E&HS As there were no further nominations, the nominees were appointed by acclamation. B. Council on Admission, Graduation and Academic Standards (Ken Mietus, Chair) 1. Social Work Considerations Dr. Mietus reported that CAGAS, at its recent meeting, denied Social Work抯 request for pre-social work majors to have a 2.25 cumulative GPA in order to make formal application to the major, recommending that it be amended to 2.0. CAGAS also denied the request for social work majors to have a 2.25 overall GPA in order to graduate, recommending that it be amended to 2.5. The Council approved a request to require a minimum grade of 揅� in every graded core social work course. CAGAS also asked that a statement be added to Social Work抯 catalog copy indicating the procedure for a student to appeal a denial of admission to the major. NO OBJECTIONS C. Council on Curricular Programs and Instruction (Pat Anderson, Chair) 1. Requests for New Courses a. ANTH 463, Ethnobotany, 4 s.h. In response to a question regarding why this course is proposed for 4 s.h. rather than 3 s.h., Sociology/Anthropology professor David Casagrande explained that the department hopes to attract students with a breadth of knowledge and experience not only in Biology and Sociology/Anthropology but also in other scientific fields. He stated that the intention is to challenge students to think across different disciplines. The course will be cross-listed with Botany. ANTH 463 APPROVED b. HIST 482, Topics in European History, 3 s.h. (repeatable to 6 s.h., with permission) c. HIST 488, Topics in U.S. History, 3 s.h. (repeatable to 6 s.h., with permission) In response to a question regarding the practicality of offering multiple topics courses, Senator Jelatis stated that currently the History Department only offers one topics course, ancient history, and the department wanted more flexibility and the opportunity for professors to offer a 400-level course that could be more specialized. She added that the topics courses will not be offered simultaneously but in rotation. HISTORY REQUESTS APPROVED d. REL 456, Religion and War, 3 s.h. REL 456 APPROVED CCPI chair Pat Anderson told senators that the council抯 concerns with the lack of letters of support from overlapping departments was addressed by Social Work prior to the submission of requests to Faculty Senate. Chairperson Rock stated that Social Work has withdrawn from consideration SW 336, which has issues of overlap which must be worked out with the Department of Economics. Motion: That the Social Work courses be considered in the aggregate (Livingston-Webber/Sonnek) MOTION APPROVED 19 YES � 1 NO � 0 AB e. SW 331, Social Work and Addictions, 3 s.h. f. SW 332, Social Work with Aging Persons, 3 s.h. g. SW 333, Case Management in Social Work, 3 s.h. h. SW 334, Social Work, Disabilities, and Health, 3 s.h. i. SW 335, Domestic Violence and Social Work Intervention, 3 s.h. j. SW 337, Social Work in Rural Environments, 3 s.h. k. SW 338, Social Work and Mental Health, 3 s.h. l. SW 340, Topics in Social Work, 3 s.h. (repeatable for different topics to 6 s.h.) m. SW 345, Investigation in Social Work, 1-6 s.h. (repeatable to 6 s.h.) n. SW 400, Learning Through Community Service, 3 s.h. o. SW 499, Senior Assessment Exam, 0 s.h. The question was raised whether the courses represent theoretical overviews or applied knowledge. Social Work Chair Dave Iacono-Harris explained that the courses are considered introductory and are a combination of theory and practice. He stated that the department offers a generalist Social Work program that does not specialize in any area, so the skills taught are general as they apply to any of the course topics. Senator Wolf noted that SW 333, Case Management, seems to be different than the other requests in that it is less topic-based and more skills-based. Dr. Iacono-Harris explained that this course teaches a social work case manager to help clients access resources, but that the skills are not specifically applied. He asked senators to remember that social workers are employed in prisons, schools, nursing homes, mental health facilities, and other diverse areas, so the range of generalist courses is intended to enable students to choose areas which will apply toward their future career plans. In response to a question regarding the relationship between SW 345 and 400, Dr. Iacono-Harris explained that SW 400, Learning Through Community Service, is a pre-practicum experience that will be required for all majors and may be of particular assistance to minority students who wish to take advantage of minority internship opportunities. Changes: Add SW 435 to Courses to be Deleted in Conjunction with Approval of This Request as appropriate on forms. NEW SOCIAL WORK COURSE REQUESTS APPROVED 2. Requests for Changes in Majors a. Board of Trustees/BA Degree Program Non-Traditional Programs Director Rick Carter explained that the department is requesting reduction of the number of semester hours required from senior-level institutions from 60 s.h. to 40 s.h. to bring it more in line with comparable universities and to provide better partnerships with community colleges. BOT/BA CHANGE IN MAJOR APPROVED b. Social Work Senator Wolf noted that if the course sequencing recommended by Social Work under its Transfer Plan is followed, students would take SW 312 and 320 their fifth semester, but would not take the prerequisite for these courses, SW 213, until the sixth semester. It was noted, however, that the courses do specify 搊r consent of instructor� within prerequisites, which could be used to accommodate this anomaly. Senator Wolf asked if transfer students were given guidance on open electives; Dr. Iacono-Harris responded that the changes proposed make the program more user-friendly for transfer students because many transfer in with 60 s.h. and the department previously did not offer any free electives. Senator Wolf noted that in the Overview of Requested Curriculum Changes it states that 揟he accrediting body of our social work program � requires that every social work curriculum be built on a liberal arts base,� but that the changes requested would reduce the liberal arts base by 11 s.h. Dr. Iacono-Harris explained that the department will have to demonstrate how the liberal arts base helps the program, but that each program is different and the accrediting body takes that into consideration. Provost Rallo asked if the reason for the Social Work changes was a result of the department抯 move from the College of Arts and Sciences to Education and Human Services, and Dr. Iacono-Harris confirmed this was correct. He added that Social Work has 225 majors and is still growing, plus students from other majors are being welcomed into Social Work抯 elective courses. Changes: Remove reference to SW 336, which was withdrawn by the department. Update Overview of Requested Curriculum Changes to reflect that pre-social work and social work majors must have an overall GPA of 2.0 (not 2.25) to make formal application/graduate. Include appeal process for denial of application within information on catalog copy. SOCIAL WORK CHANGE IN MAJOR APPROVED c. Sociology SOCIOLOGY CHANGE IN MAJOR APPROVED D. Committee on Provost and Presidential Performance (Rusty Orwig and Jean Wolf, Co-Chairs; Ken Clontz, Bonnie Sonnek, Bill Thompson) Provost Rallo left the room during discussion of the evaluation results. Senator Wolf and Chairperson Rock thanked Committee members for their hard work on the evaluation surveys. Senator Wolf noted that the online survey resulted in an increased number of responses and comments over previous years. She apologized for the delay in presenting the results of the surveys, explaining that the statistical data was determined to be incorrect due to the computer program抯 handling of 搉o opinion� responses. Senator Wolf told senators that the report and the complete text of the comments for both the President and Provost were delivered to the President, while the Provost received the comments pertaining to his position and the executive report. Once approved, both reports go forward to the Board of Trustees and will then be posted on the Senate webpages. The question was raised about a request for comments from senators regarding the President and the Provost earlier this month. Chairperson Rock explained that this was an entirely separate request made by the President and the Board of Trustees and will not be included with the report from the Committee on Provost and Presidential Performance. Seven senators responded to the request for input, and Chairperson Rock said any senators who wish can request a copy of his summary of their comments. He said that his comments also noted that most senators likely responded to the formal evaluation survey conducted earlier by Faculty Senate. Senator Meegan cautioned against drawing too many conclusions from the statistics included in the Committee抯 report because it utilizes non-independent data. He stated that use of a t-test is not a good idea because it is impossible to identify which persons completed the survey and their answers to specific questions in 2004-05 and 2005-06 to compare the two data sets. He advised the Committee to remove any references to statistical changes from one time period to the next. Senator Livingston-Webber added that statements in the cover sheets for the evaluation surveys seem to suggest a much greater degree of comparative value between the two years� results than is actually present. SENATOR MEEGAN OBJECTED TO THE REPORT Motion: To restore the report to the agenda (DeVolder/Livingston-Webber) MOTION APPROVED 17 YES � 1 NO � 0 AB Motion: That the report be returned to the Committee, and that the quantitative statistics be removed and the reports of means be emphasized (Orwig/Clontz) Friendly amendment: That Senators Wolf and Meegan and Chairperson Rock receive the revised report, and that the three of them be delegated to accept it on behalf of the Senate (Livingston-Webber) FRIENDLY AMENDMENT ACCEPTED MOTION WITH FRIENDLY AMENDMENT APPROVED 18 YES � 0 NO � 0 AB Parliamentarian Hample voiced a concern relating to the Senate抯 Bylaws and the fact that someone outside of Senate handled the confidential data. He reminded senators that when the procedures for evaluating the Provost and President were established, there was a lot of concern expressed about people outside of the Senate handling the data, and it was clearly stated that the data was never to leave the possession of the Committee. Parliamentarian Hample pointed out that now there is one person at the University outside of the Senate and its Committee who can connect the names of those responding to the survey with their responses, and that although he has no concerns with that person抯 character, he is concerned that this violates the intentions specified in the Bylaws. He advised senators to consider this when planning next year抯 Provost and Presidential evaluation process. E. Foreign Language/Global Issues Subcommittee (John Miller, Chair) 1. Final Report Senator Rock had expressed a recommendation in an email to senators for open campus forums, as well as posting the report on the Senate抯 webpages. Subcommittee chair John Miller in his response stated that he concurred with Chairperson Rock抯 request. Dr. Miller told senators that the subcommittee report offers three suggestions: to accept the stated goals and objectives, submitted to faculty prior to the subcommittee抯 survey, as guiding principles for a foreign language/global issues requirement; that Faculty Senate consider charging the General Education Review Committee (GERC) with including a foreign language/global issues requirement in the University抯 Gen Ed requirements, asking that GERC be strongly encouraged to include the 搑elevant stakeholders,� particularly Foreign Languages, when discussing/determining the logistics of the requirement; and that, if not considered as a Gen Ed requirement, CAGAS be charged with formulating a graduation requirement for foreign languages, again being strongly encouraged to include the 搑elevant stakeholders� in discussions and the decision-making process. Dr. Miller encouraged Faculty Senate to keep a foreign language/global issues requirement as a faculty initiative and to make sure that faculty involvement is continued. He stated that the subcommittee抯 investigation of other institutions with similar requirements shows that they fail miserably if faculty are not involved, at which point it becomes just another 揾oop� for faculty to jump through. Parliamentarian Hample told senators that if they accept the subcommittee抯 report, they would be undertaking to charge GERC if the decision was to support a Gen Ed requirement or CAGAS if the decision was for a graduation requirement, but that the Senate would have to have continued discussions of which option to support. Dr. Miller noted that the committee feels that Gen Ed would be the best placement of a foreign language/global issues requirement, but that not all colleges indicate that a Gen Ed requirement is something they would need. He noted that there is also some support for a graduation requirement. Senator Livingston-Webber noted that if established as a Gen Ed requirement in a new foreign language/global issues category, then transfer students with community college degrees would be exempted and would graduate without this requirement being met. Dr. Miller agreed, noting that if it is established as a graduation requirement, the colleges would lose some flexibility but everyone would have to meet it before leaving Western. Senator Livingston-Webber asked if it would be possible for each college to choose which requirement � Gen Ed or graduation � they would prefer; Dr. Miller stated that anything can be considered when a new policy is being constructed. Senator Livingston-Webber asked if the University would want a graduation requirement that anyone could complete with high school work. In response to a question regarding a foreign language requirement, Dr. Miller stated this would likely specify one year of a higher education foreign language amounting to 8 s.h. and/or proven competency. He said some of the University抯 financial resources would be needed to develop and administer a competency test that could be taken online. Dr. Miller stated that a fairly significant percentage of students surveyed shows that most high school students coming into Western have a minimum of two years of a foreign language and should be able to meet competency requirements, depending upon how the requirement is worded. Senator Rabchuk noted that when Illinois State implemented their requirement, they built in a four-year lead time in order to allow high school counselors and administrators the opportunity to sufficiently prepare their college-bound students. Senator DeVolder reminded senators that when a foreign language/global issues requirement was first discussed at Faculty Senate, there were strong feelings expressed, particularly by Business and Technology senators, that it be a foreign language or global issues requirement, not foreign language and global issues. He noted that it does not seem to be considered in that way now, and also noted that no implementation details are being considered. Senator DeVolder stated that he has concerns about students� plans of study if the requirement is for both foreign language and global issues. Senator Rabchuk noted that the report did not address the impact of the different requirement alternatives. Dr. Mietus noted that while faculty surveyed indicated substantial support for the requirement overall, there was very clearly an association between some of the colleges much preferring a global issues requirement over a language requirement, which he stated is important to take into account. Senator Shouse, who will chair GERC in 2006-07, stated that a more specific recommendation by the subcommittee would in some ways bind the hands of other Senate committees, and she would like to see any decisions for implementation made at the Faculty Senate level. She stated she would also like for GERC and CAGAS to respond to the possible implications of the report on their councils. Dr. Mietus noted that until some body defines 揼lobal issues,� an accurate impact study cannot be performed and transcripts cannot be reviewed for possible competencies. Chairperson Rock proposed that the FL/GI subcommittee report be placed on the Senate website and that early in fall semester one or more open forum(s) be held to present the report to the campus community with Faculty Senate deciding in early fall what should be the next steps. NO OBJECTIONS F. General Education Review Committee (Lori Baker-Sperry, Chair) Chairperson Rock commended Dr. Baker-Sperry on a nice summary of committee action to date and thanked the members for their hard and continuing work on the review. Among other items, the report discusses various surveys and research planned or implemented by GERC and planned General Education forums tentatively set for October. NO OBJECTIONS Provost Rallo asked if GERC is involved with FYE classes. Dr. Baker-Sperry stated that GERC has not currently been charged to deal with issues of FYE but that there is the expectation that when a few models of Gen Ed requirements are brought forward, GERC may be charged with examining additional details such as FYE. IV. Old Business A. Proposed Bylaws Amendment to CAGAS Membership 1. Vote Chairperson Rock noted that the proposal to add one additional student representative to CAGAS was brought forward by SGA and is supported by CAGAS, although a subcommittee studying the Senate Constitution and Bylaws two years ago did not support more than one student representative for this council. Parliamentarian Hample told senators that a bylaws amendment requires two-thirds approval of the entire Senate membership, or 15 of the 22 members, for passage. In response to a question regarding the benefits of an additional student representative on CAGAS, John Miller, who will chair CAGAS in 2006-07, responded that the current SGA representative argued that the decisions made on the council have significant impact on students. He told senators that SGA has one to two students who are interested in serving next year and have already attended CAGAS meetings. Provost Rallo noted that the proposed bylaws revision does not specify how long a student must have been an undergraduate before serving on the council. He stated he is less concerned with the number of student representatives than with some sort of threshold of required semester hours completed so that the representatives will bring some value to the table. Dr. Miller noted that he would expect SGA to choose a representative with a suitable background to serve on CAGAS and that students cannot outvote faculty on the council. BYLAWS AMENDMENT APPROVED 15 YES � 3 NO � 0 AB B. Proposed Revisions to Policy on Academic Deans Chairperson Rock thanked Senator Miczo for initially bringing ambiguities within the current policy to his attention and Provost Rallo for his help in developing suitably appropriate language. The recommended changes, as outlined by Chairperson Rock, are as follows: Distinction is drawn between a four-year (formal) review and a (less intense) two-year review of a new dean. Once procedures in in place for the four-year and two-year reviews, they will establish precedent, but can be changed by future review committees. The Provost begins the process (for COAS, COBT, COEHS, and COFAC) by meeting with senators of the affected college. A decision will be made whether all or some of those senators will serve on the Review Committee. Specifics are provided for how the chair and civil service representatives to the Review Committee will be selected. The chairs from that college will make their own selection, and the Civil Service Employees Council will provide a rep from the college (consistent with the recently revised Administrator Selection Policy). For a review of the Dean of University Libraries, three library faculty representatives will be elected by the library faculty, and two library civil service reps will be provided by CSEC. The Provost is given the right to add others to the Review Committee. The Deans are being reviewed, not their administrative units. The Review Committee will receive input from the Dean on the goals/objectives they have pursued, but the Dean will not have direct input into the policies and procedures of the review. The policies and procedures are set (or revised) by the Committee and the Provost. Senator Meloy, who chairs the Education and Human Services Review Committee, brought forward a recommendation that the college Review Committees should reflect the composition of the faculty governance structure so that there are more people on the committees that are faculty while others should be represented proportionately. Friendly amendment: Under Development of Policies and Procedures for Review of Deans (page 2), paragraph 2, 揂t the discretion of the Provost/Academic Vice President, others may be added to the committee,� add 搮but the overall composition should be reflective of the composition of the college.� It was noted that this paragraph discusses only the academic colleges and does not apply to University Libraries, which is discussed separately within the policy. POLICY REVISIONS WITH FRIENDLY AMENDMENT APPROVED 18 YES � 0 NO � 0 AB C. Committee on Committees (Joan Livingston-Webber, Chair) 1. Recommendation Regarding Faculty Senate Liaison to SGA Chairperson Rock stated that he is reluctant to appoint a faculty member when the SGA representative to Faculty Senate did not feel this position was needed. Senator Adkins concurred that he does not think attending SGA meetings is a good use of a faculty member抯 time since that person would have no influence on their deliberations. Senator Livingston-Webber stated that senators should ask themselves whether they want someone to take reports to and bring information back from SGA should there be something of interest to Senate, or if they feel that the SGA representative who attends Senate meetings brings back sufficient information. Chairperson Rock stated that he interacts with the SGA chair two to three times a month and would bring back to Senate any items that they should discuss or consider. SENATOR LIVINGSTON-WEBBER WITHDREW THE CoC RECOMMENDATION Motion: That there should be no faculty liaison to SGA (Livingston-Webber/Shouse) The question was raised whether the SGA representative who attends Faculty Senate meetings reports Senate issues back to SGA. SENATOR LIVINGSTON-WEBBER CALLED THE QUESTION MOTION TO CALL THE QUESTION APPROVED 16 YES � 0 NO � 1 AB MOTION TO ELIMINATE FACULTY LIAISON TO SGA APPROVED 14 YES � 1 NO � 2 AB D. Proposed Change to Faculty Senate Nominating Petition and Ballot The Senate Executive Committee recommended revision of the petition form so that those who wish to be nominated for positions on Faculty Senate would be asked to provide their rank, department/academic unit, and years of service at WIU. This information would also be included on ballots in order to give faculty more information as they are considering voting for representatives. Senator Livingston-Webber noted that including years of service might prevent younger faculty from being elected to Senate because of perceived inexperience. Motion: To eliminate rank from inclusion on ballots and petitions (Livingston-Webber/Orwig) MOTION APPROVED 12 YES � 3 NO � 2 AB REVISION OF PETITION AND BALLOT APPROVED 17 YES � 0 NO � 0 AB V. New Business A. Composition of Council on General Education For the past couple of years, the College of Arts and Sciences has had more than the number of representatives on CGE specified in the Senate Bylaws, which limits CGE reps per college to six. Appointments for 2006-07 would continue this situation, and Parliamentarian Hample suggested that senators be asked to approve a waiver of this bylaw guideline for one year. Senators discussed whether the positions which will become vacant in 2007 would be able to be filled by representatives in colleges other than Arts and Sciences. Motion: That Faculty Senate waive the college requirements of the Council on General Education for 2006-07 (Livingston-Webber/Hall) MOTION APPROVED 17 YES � 0 NO � 0 AB Chairperson Rock thanked retiring senators who are rotating off of Faculty Senate as well as Recording Secretary Annette Hamm for their hard work and dedication during the current academic year. 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